| FILLED
Amsterdam
Fulltime, 40+
BS934-00
Organisation:
Our client is a well-known international company, HQ in Amsterdam.
The job:
We are looking for an enthusiastic Legal Assistant (full time) to take an active role in assisting the Corporate Legal department. The Legal Assistant will work in a team of 5 English speaking colleagues directly and a range of colleagues and stakeholders globally across the business.
Key responsibilities:
- Screening calls, emails and post, often dealing with highly confidential material and acting in an appropriate manner
- Organizing meetings (including catering, booking rooms, registering visitors, IT equipment, checking presentations, handouts, chasing participants)
- Conference calls and video conferences
- Organise international and local travel, managing detailed itineraries
- Conducting standard legal correspondence
- Scanning and filing of documents, photocopying, binding documents, archiving soft and hard copies
- Legadex project (digitalizing hard copy back log)
- Compiling expenses forms and credit card claims
- DMS for Legal (administrator and point of contact for Epona consultant)
- Updates Legal Manager (administrator and point of contact for Effacts consultant)
- Managing BOX folders and access
- Professional Development Committee (speakers, handouts, room, participants, IT)
- Practical Skills trainings on request of General Counsel (speakers, handouts, room, participants, IT)
- RS Facility signatures (monitoring process, chasing PA’s)
- Compliance Certificates (checking address list, monitoring process, chasing lawyers)
- Board positions project (commercial functions)
- Invoices legal fees (coding and routing)
- Managing digital signatures (Adobe Sign)
- Daily mail distributing 6th floor
- Courier originals to Operating Companies and law firms
- Point of contact for Meeting Rooms 5th floor (key and scheduling)
- Office management (stationary, birthday gifts and cards, flowers, small IT requests, taxis, etc.)
Attributes and behaviors ideal candidate:
- Ability to react quickly and effectively to a constantly changing working day
- Feels at ease in an international and fast paced environment
- Self-starter with initiative and the ability to solve problems quickly and effectively
- Pro-active, great enthusiasm and ambition
- Ability to create working relationships at all level
- Sense of humour and lots of energy
- Several years of relevant experience as Legal Assistant or Paralegal, within an international environment
- Excellent Office skills (Word, Excel, PowerPoint, Outlook)
- Very strong organisational skills
- Excellent communication skills
- Hands-on mentality and flexibility
- Fluency in English (native or near native)
Conditions:
Competitive salary, one year contract.
Please send your resume to info@boardsupport.nl
Or call us at: 06 – 46386738
